Deputy Registrar (Administration), Office of the Registrar, TNAU, Coimbatore

Recruitment Section

• Appointment of University Officers
• Recruitment of entry level posts of Teaching / Non-teaching
• Compassionate ground appointments
• Conduct of interview for the placement / elevation in respect of teaching staff under Career Advancement Scheme
• ASR amendments and correspondence
• Conducting of Board of Management meetings
• Purchase of lands / buildings / vehicles / other immovable properties / maintenance of land documents / MoU’s
• Space allotment / vehicle allotment
• Permission to authors for writing and publishing books
• Correspondences related to Service Association of TNAU staff
• Constitution of Committees for specific purposes and preparation of report

Establishment Section

• Regularisation of entry level posts [all Non-teaching staff]
• Declaration of probation [Teaching staff]
• Transfer and Postings [Teaching and Non-teaching]
• Promotions for all Non-teaching categories
• Pay fixation approval for Teaching staff
• Elevation of Selection grade / Special grade for all Non-teaching categories
• Permission for higher studies for all categories / Post Doctoral Fellow [Teaching]
• No Objection Certificate to get passport
• Permission for personal visit to foreign countries for all categories
• Deputing the scientists to attend Symposium / workshop / short course outside the country
• Permission to attend Training of 21 days & above within India
• Preparation of Number statement and sending to the Government
• Deputation / Voluntary Retirement / Resignation  for all categories
• Preparation of data for all categories

Mission

To impart education in various branches of agriculture and allied sciences & technologies as the university may determine.

Academic Council

To achieve the mission of the Tamil Nadu Agricultural University, Academic Council is the academic authority of the University and responsible for the maintenance of the standards thereof.

Powers and Duties of the Academic Council

• To exercise general control on teaching and other educational programmes and maintain and promote the standards thereof
• To make regulations and amend or repeal the same;
• To make regulations regarding;
  • The admission of students to the University and the number of students to be admitted;
  • The courses of study leading to degrees, diplomas and other academic distinctions; and
  • The conduct of examinations and maintenance and promotion of standards of education
• To advice the Board on all academic matters including the control and management of libraries;
• To make recommendation to the Board for the institution of Professorship, Readership, Assistant Professorship and other teaching posts including posts in research and extension education and in regard to the duties thereof;
• To formulate, modify or revise schemes for the constitution or reconstitution of departments of teaching, research and extension education;
• To make recommendation to the Board regarding post-graduate teaching, research and extension education
• To make recommendation to the Board regarding the qualification to be prescribed for teaching and extension staff in the University.
• To make recommendation to the Board for the conferment of honorary degrees or other distinctions;
• To exercise such powers and perform such other duties as may be prescribed by the statutes.

Activities @ Education Section

• • • Academic Council
    • Creation of New Endowments
    • Recognition Committee
    • Constitution / Re-constitution of Board of Studies (all faculties)
    • Result declaration : UG / PG / PhD / Diploma / ODL
    • Issuing Provisional Degree Certificates: UG / PG / PhD / Diploma / ODL
    • Deputation of course Teachers
    • Certificates : Genuineness Verification
    • Transcript Card Verification : UG / PG / PhD
    • Official Attestation
    • Migration Certificate : UG / PG / PhD
    • Bonafide / Medium / NOC Certificates
    • Collection of Statistics – Students admission details
    • Correspondence with ICAR, UGC, TN Government, etc. in respect of Education
    • Top Level Management Meeting
    • Anti-ragging report to Government
    • Assembly and Parliamentary Questions
    • All matters connected with conduct of Annual Convocation.
    • Issuing of Degree Certificates
    • Issuing of Duplicate Certificates
    • Reimbursement towards full fee concession granted to SC/ST students.
    • Reimbursement of tuition fee, Special fee, Hostel fees to the Children of deceased Government Staff studying in TNAU Colleges.
    • Fee concession to the students of the First Graduate families.
    • Fee concession to Top Ten Rank Holders under “Free education to the students from the families without graduate scheme”.
    • Admission strength and communal reservation of U.G. courses.
    • Convocation Awards
    • TNAU Scientist / NSS / Seed Awards (Foundation Day)

FEE FOR THE CERTIFICATES ISSUED AT THE REGISTRAR’S OFFICE

A. Fee for Regular and Duplicate Certificates 

*    For the duplicate Degree / Diploma certificates, the documents mentioned in the Annexure-I are to be submitted along with the request letter and online payment receipt to the Registrar.

**   For official attestation of certificates please follow the procedure provided in the Annexure – II.

*** For official Duplicate PC/Migration certificates please follow the procedure provided in the Annexure – III.

# – The requests for issue of duplicate Certificates/attestation/verification will be considered for the applicants graduated from the year 1971 (i.e from the inception of TNAU).

B. Searching Fee for Candidate who apply for Degree / Diploma Certificate after two years from results declaration (i.e. apart from collection of Convocation Application Fee in force)

* – Top Level Meeting held on 05.09.2020

The above fees to be paid only online through SB Collect by using the below link or QR Code

https://www.onlinesbi.com/sbicollect/icollecthome.htm?corpID=361600

or QR Code

ANNEXURE – I

DUPLICATE DEGREE CERTIFICATE

The requests for issue of duplicate Certificates will be considered for the applicants graduated from the year 1971 (i.e from the inception of TNAU)

List of enclosures to be submitted to the Registrar, TNAU, Coimbatore.

1. Request letter addressed to the Registrar
2. Affidavit to be executed in the 20 Rupees Stamped paper (Annexure-IV)
3. News paper cutting of notification of missing certificate.
4. Original F.I.R Copy obtained from Police Officials.
5. Original Non traceable certificate obtained from the Thasildhar of the Locality
6. Photocopy of the Provisional certificate.
7. Fee of Rs.1000/- (One Thousand only) through online to Comptroller, TNAU Coimbatore-641 003.
8. The payment has to be paid through SB Collect online portal using the following link ;

https://www.onlinesbi.com/sbicollect/icollecthome.htm?corpID=361600

or QR Code

9. Select “DUPLICATE DEGREE CERTIFICATE (UG/PG/PhD/DIPLOMA)” category to pay the fee.
10. Two passport size photographs of the candidate.

Searching fee to be paid along with Duplicate Certificate Fee of Rs.1000/-

Upto 2 years: Nil

Above 2 years: Rs. 5000

ANNEXURE – II

OFFICIAL ATTESTATION

 Procedure for applying official attestation

To issue the official attestation for the certificates, the following documents to be submitted to The Registrar, TNAU, Coimbatore by POST or COURIER or in person

1. Request letter addressed to The Registrar, TNAU, Coimbatore
2. Photo copies of your Provisional / Degree / Transcript card  in duplicate (should be clear and legible).
3. Copy of the online payment receipt.

Official attestation fee of Rs.300/- per copy per certificate.

The payment has to be paid through SB Collect online portal using the following link;

https://www.onlinesbi.com/sbicollect/icollecthome.htm?corpID=361600 

or QR Code

     by selecting the category :  “CERTIFICATE  ATTESTATION”

4. One A4 size envelope superscribing the complete address of the University / Institute /WES to which the attested copies to be submitted.
5. Since, there is no provision to send the sealed envelope directly to the University / Institute / WES from TNAU, you have to collect yourself or authorize someone with an authorization letter to submit the above documents to the Registrar and to collect the sealed envelope in person.

ANNEXURE – III

DUPLICATE PROVISIONAL DEGREE CERTIFICATE / MIGRATION CERTIFICATE

To issue the duplicate Provisional Degree Certificate / Migration Certificate, the following documents to be submitted to The Registrar, TNAU, Coimbatore by POST or COURIER or in person

1. Request letter to the Registrar
2. Affidavit to be executed in the 20 Rupees Stamped paper (Annexure-IV)
3. Newspaper cutting of notification of missing certificate.
4. Original F.I.R Copy obtained from Police Officials.
5. Original Non traceable certificate obtained from the Tahsildhar of the Locality
6. Photocopy of the Provisional certificate.
7. Copy of the online payment receipt towards Duplicate Certificate Fee of Rs.1500/- (One Thousand and five hundred only) through online to Comptroller, TNAU Coimbatore-3.

The payment has to be paid through SB Collect online portal using the following link;

https://www.onlinesbi.com/sbicollect/icollecthome.htm?corpID=361600 

or QR Code     by selecting the category :  ” DUPLICATE PC/MIGRATION (UG/PG/PhD/DIPLOMA)”

ANNEXURE IV

SPECIMEN

Form of Affidavit to be furnished in a stamp paper worth of Rs.20/- by the student of the Tamil Nadu Agricultural University for obtaining a Provisional Certificate / Duplicate Transcript Card/Certificate of having been admitted/Duplicate Diploma Certificate/Duplicate Migration Certificate

Know all men by these presents that I, Thiru/Tmt./Selvi*__________________________ ______________________________S/o/D/o/W/o * Thiru ______________________________ _____________________ residing at _______________________________________________ ________________________________________________________________________________________________ do hereby declare the following facts to the best of my knowledge and belief for obtaining a Duplicate Provisional Certificate / Duplicate Transcript Card/Certificate of having been admitted / Duplicate Diploma Certificate/Duplicate Migration Certificate from the Registrar, Tamil Nadu Agricultural University, Coimbatore – 641 003.

Whereas I was a student of the ______________________________ (name and place of the Institution) studied ________________________ (mention the Degree Course) during the year ________ to _______ and completed my studies during the month of _________________ (year) .  My identification No. was _________________ .

Whereas I have already received the original Provisional Certificate/ Transcript Card/ Certificate of having been admitted / Diploma Certificate/ Migration Certificate  from the Registrar, Tamil Nadu Agricultural University, Coimbatore – 641 003 and that the original document referred to above has been lost/damaged/spoiled* __________________________ (mentioned the actual cause such as “transit/fire/ flood, etc.”).

Whereas I do hereby appeal to the Registrar, Tamil Nadu Agricultural University, Coimbatore that I may kindly be caused to be issued a Duplicate Provisional Certificate / Duplicate Transcript Card/Certificate of having been admitted/Duplicate Diploma Certificate/Duplicate Migration Certificate as per the terms and conditions stipulated therefor by the Tamil Nadu Agricultural University, Coimbatore.

And whereas, I do solemnly promise that the Duplicate Provisional Certificate / Duplicate Transcript Card/Certificate of having been admitted/Duplicate Diploma Certificate/Duplicate Migration Certificate issued by the Registrar, Tamil Nadu Agricultural University, Coimbatore will be utilized only for genuine purposes and even if the original is recovered at a later stage, that will not be utilized and that the Tamil Nadu Agricultural University may take any action as it deem necessary to the extent of withdrawing the degree/diploma awarded to me besides initiating legal prosecution against me for having misused the duplicate document referred to above, if found at any time.

Signed, sealed and delivered by the above said person in the presence of ____________ ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________ (Name and designation of the Officer of grade A or B of the State/Central Government) on this ______________ day of _______________ .

Signature                                                                                                         Signature of the applicant

Name and Designation of

the Officer of Grade A or B of the

State/Central Government

* Strike out the words not applicable

—————————————————————————————————————–

UNIVERSITY ENDOWMENTS / COLLEGE PRIZES

University Endowments and College Prizes are instituted with the voluntary donation of willing personalities including TNAU Alumni. The new Endowments / College Prizes are instituted with the approval of the University by following the Common Endowment Rules and announced during the Annual Convocation by the Pro-Chancellor of the University.

The 189^th Meeting of the Board of Management held on 24-10-2019 has approved the restructuring of the following rules for instituting Endowment Awards / College Prizes in the University as recommended in the 141^st Academic Council Meeting held on 23.10.2019.

1. The principal amount for instituting an University Endowment in TNAU is minimum of
   ₹. 1,00,000/- and ₹.50,000/- for College Prize, which may be enhanced from time to time.
2. From the annual interest accrued from the Deposit, a Gold Medal and a Certificate will be given to the award winner during the annual Convocation / College Day.
3. The donor willing for instituting an University Endowment / College Prize has to send the Demand Draft for the minimum amount or above  drawn in favour of the Comptroller, TNAU, Coimbatore along with a requisition letter addressed to the Registrar with the following details:
   • The Undergraduate / Postgraduate students to whom the Medal / College Prize is to be awarded (i.e. Best student of a degree programme, Discipline, Best thesis, Highest marks / OGPA scored in a subject / programme, etc.)
   • Name of the Endowment / College Prize by which is to be instituted.
4. The period of validity of the endowment will be TEN years only
   (Awarded in 10 consecutive Annual Convocations after accruing of one year interest).
5. The University Endowment Awards and College Prize shall be awarded to the students of Constituent Colleges of TNAU.
6. Common Endowment Rules approved by the Academic Council will be applicable to all the Endowments / College Prizes.

For instituting new Endowments / College Prize, interested persons are requested to contact

The Registrar

Tamil Nadu Agricultural University

Coimbatore – 641 003

Phone : 0422 6611201

Email   : registrar@tnau.ac.in

Procedure for instituting University Endowment for awarding Gold Medal in the Annual Convocations of TNAU

1.  The principal amount for instituting an Endowment in TNAU is minimum of Rs. 1,00,000/- which may be enhanced from time to time.
2. From the annual interest accrued from the Deposit, a Gold Medal and a Certificate will be given to the award winner during the annual Convocation of TNAU.
3. The willing donor for instituting an endowment has to send a Demand Draft for a sum of Rs. 1,00,000/- or above  drawn in favour of the Comptroller, TNAU, Coimbatore along with a requisition letter addressed to the Registrar with the following details:
   • The Undergraduate / Postgraduate students to whom the medal is to be awarded (i.e. Best student of a degree programme, Discipline, Best thesis, highest marks scored in a subject, etc.)
   • Name of the endowment (name by which the endowment is to be awarded).
4. The period of validity of the endowment will be TEN years only.
5. Common Endowment Rules approved by the Academic Council will be applicable to the endowments to be instituted.

COMMON RULES FOR UNIVERSITY ENDOWMENTS

1. The principle amount should be deposited in any one of the nationalized banks.
2. The award shall be made in the form of Medal and Citation.
3. The award shall be given to the students as per the wish of the donor.
4. The annual interest accrued from the deposit shall be utilized for presenting award.
5. The award shall be given annually during the Convocation.
6. The students should have obtained OGPA of not less than 8.00 for U.G. and 9.00 for P.G. Degree Programmes.
7. The students should have passed all the courses in the UG / PG degree programme in the first attempt.
8. If in any year the award is not given, the interest amount on the investment shall be added to the corpus of the fund.
9. The life period of the Endowment is for 10 years only.
10. In case tie in the OGPA, the total credit points maybe considered for award.
11. In case tie in the subject GPA, the OGPA in the final semester may be considered for the award.

Procedure for instituting College Prize in the Annual College Day

1. The principal amount for instituting a College Prize in TNAU is minimum of
   Rs. 50,000/- which may be enhanced from time to time.
2. From the annual interest accrued from the Deposit, Medal / Book or any other suitable form at the discretion of the University and a Certificate will be given to the prize winner during the annual College Day.
3. The willing donor for instituting College Prize has to send a Demand Draft for a sum of Rs. 50,000/- or above  drawn in favour of the Comptroller, TNAU, Coimbatore along with a requisition letter addressed to the Registrar with the following details:
   • The Undergraduate / Postgraduate programmes to which the prize is to be awarded (i.e. Best student of a degree programme, Discipline, Best thesis, Highest marks scored in a subject, etc.)
   • Name of the College Prize (name by which the prize is to be awarded).
4. The period of validity of the College Prize will be TEN years only.
5. Common Rules for College Prizes approved by the Academic Council will be applicable to the endowments to be instituted.

COMMON RULES FOR COLLEGE PRIZES

1. The minimum principle amount should be deposited in any one of the nationalized banks.
2. The award shall be made in the form of Medal / Book or any other suitable form at the discretion of the University.
3. The award shall be given to the students as per the wish of the donor.
4. The annual interest accrued from the deposit shall be utilized for presenting the prizes.
5. The prize shall be given annually at the time of college day celebration.
6. The students should have obtained OGPA of not less than 8.00 for U.G. and 9.00 for P.G. Degree Programmes.
7. The students should have passed all the courses in the first attempt.
8. If in any year the award is not given, the interest amount on the deposit shall be added to the corpus of the fund.
9. The life period of the College prize is for 10 years only.
10. In case tie in the OGPA, the total credit points may be considered for award.
11. In case tie in the subject GPA, the OGPA in the final semester may be considered for the award.

Office of the Deputy Registrar (Affiliation) 

To co-ordinate all the activities related to affiliation and maintenance of standards, a separate unit headed by Deputy Registrar (Affiliation) in the office of the Registrar has been formed during 2016.  There are twenty eight (28) private Agricultural / Horticultural colleges affiliated to Tamil Nadu Agricultural University offering B.Sc. (Hons.) Agriculture and B.Sc. (Hons.) Horticulture.  Besides, the Indian Institute of Food Processing Technology (IIFPT), Thanjavur offering B.Tech in Food Process Engineering, seven Diploma Institutes offering Agriculture subjects and one offering Horticulture subjects are affiliated to TNAU.

Application submitted by any Trust / Society which desires to start a new Agricultural / Horticultural College / Diploma Institute will be processed based on the Handbook of Rules for establishing Agricultural / Horticultural Colleges / Diploma Institutes. Deputy Registrar (Affiliation) looks after the scrutiny of application and request the Standing Committee constituted by the University to inspect the premises of the proposed college and verify the fulfillment of conditions prescribed in the Handbook of Rules.

Upon satisfaction, the observations / recommendations will be placed in the Academic Council and Board of Management meetings.  Pursuant to the recommendation of the Board of Management, the University will forward the proposal to the Government for issuance of ‘No Objection Certificate’ (NOC) to start the College / Institute.   Consequent to the issuance of NOC by the Government, an order of affiliation will be issued by the Tamil Nadu Agricultural University, Coimbatore and an MoU is to be executed, which can be renewed once in four years.  As per the rules and regulations of TNAU, the students are admitted both under Single Window System (65% of total strength) and under Management quota (35%) (in respect of minority institutions the ratio is 50 : 50) and I.D.numbers are allotted to the admitted students. The Standing Committee nominated by the University visits all the Private Affiliated Agricultural / Horticultural Colleges / Diploma Institutes, once in a year to verify and report about infrastructure and facilities to assure quality education.

The privileges conferred on a college by affiliation is liable to be withdrawn in part or in full, suspended or modified, if the college, on due enquiry, is found to have failed to comply with any of the provisions of the Act, the Statutes, the Ordinances, the Rules and Regulations or any other direction or instruction of the UGC / University / Statutory / Regulatory body concerned or failed to observe any of the conditions of affiliation or has conducted itself in a manner prejudicial to the academic and administrative standards prescribed by the University.